Coordinator/Contact Person
*
First Name
Last Name
Phone
*
(###)
###
####
Email Address
*
Department
Title of Event
*
Date of Event
*
MM
DD
YYYY
Start Time of Event
*
Hour
Minute
Second
AM
PM
End Time of Event
Hour
Minute
Second
AM
PM
Type of Activity/Target Audience
*
Location
*
Expected Attendance
Childcare?
(Note: All childcare will be on the basis of availability and approval of Renewal Church. )
Additional Security?
Parking Lot Assistance?
Breakdown Of Expenses
(Based on the cost need mentioned above. Please be as detailed as possible)
Advertising/Promotion
(Note: All pre-made signage or promotional material must be approved before displaying at Renewal's facilities or web based applications. Use of Renewal Church's name or logo requires approval, and HANDWRITTEN SIGNS OF ANY KIND ARE NOT PERMITTED.)
Opening and Closing facility
(List the dates and times you will be needing access. This includes setup or rehearsal dates. Please note that the department head, or their designee, is responsible for the opening and closing of the building.)
Supplies
(i.e. table clothes, decorations, number of tables, chairs etc.)
Equipment
(i.e. tools, carts, etc.)
Tech Support
(Please describe in detail what technical equipment you may need and what you would like to be able to do, i.e. “I’d like to make an announcement with a microphone and be able to play a DVD video,” etc.)
Special Events Equipment
(i.e. popcorn , cotton candy, and helium tanks can be used, but make sure you have a trained volunteer who knows how to operate the equipment.)
Food Services/Kitchen Usage
(Written approval required)
Identify Special Requests & Other Needs
(Include janitorial needs)
Identify Every Worker
(Make sure volunteers are trained. Meet with them if necessary before the event to provide training. It is recommended that every worker be identifiable: name tag, wearing the same color, t-shirt, uniform, etc.)